To manually record the payment for filing fees to your clients' matters, please follow these steps.
Note: If the client has already paid you for this filing fee amount via LollyPayments into your LollyPayments-linked trust or operating account, please skip steps 1-4 below and instead move the filing fee amount from the source bank account to the "Filing Fee Trust" account by going to the green "Actions" button under the matter's "Transactions" tab and selecting Move Funds between bank accounts to move the appropriate filing fee amount into the "Filing Fee Trust Account":
Under Settings > Manage Bank Accounts, ensure you have created a filing fee trust account.
Once your client has paid the filing fees for their matter, go to their matter record's "Transactions" tab, click the green "Actions button and select 'Add Funds'.
A window will pop up where you can select the destination bank account where you wish to record the funds to. Record the funds the to 'Filing Fee Trust'. You will fill out the rest of the fields in this pop up window, including the amount, payment date, the payment method, and you can enter a description in the description field. Click 'Record Transaction' to finish recording this payment.
Go back to the matter's 'Transactions' tab, toggle to bank account to the 'Filing Fee Trust' bank account and you will see the payment transaction recorded under this bank account.
To apply the filing fee payment to record the filing fees withdrawing from the 'Filing Fee Trust' account, please follow these steps:
Go to the matter and click the Create New button at the top of LollyLaw to select Add Expense.
Enter the amount of the filing fee, a title and description. You will want to ensure this expense is pertaining to the correct client who is paying for the filing fees and ensure it is the correct matter.
Next, go to the matter's Billing tab, and select the green Actions button to select Generate Invoice to create the invoice. A pop up window will appear where you will confirm the invoice details.
Under Payment Options, select No payment at this time and select the operating account as the destination bank account (temporarily). Click Generate Invoice to finish creating the invoice.
Next, under the matter's Billing tab, select the new invoice's dropdown button and select Apply Funds from Trust. A pop up window will appear where you will select the source bank account where the funds are held (Filing Fee Trust) and select the destination bank account where you wish the funds to be recorded to. For the Destination Bank account, select External (None) and save.
Your filing fees will be recorded externally, withdrawn from the Filing Fee Trust account.
If you go to the matter's Transactions tab and toggle to the Filing Fee Trust bank account, you will see the deposit for the filing fee and the withdraw showing the funds being withdrawn from the bank account externally.